Executive Assistant to the CEO (m/f/d) (Japanese/English/German Fluency Required)

Tasks

• You will coordinate the CEO’s daily schedule, managing meetings, appointments, and any schedule adjustments.
• You are responsible for organizing and managing all travel bookings for the CEO, ensuring smooth and efficient travel arrangements.
• You are responsible for arranging business dinners and social events as needed.
• You will assist with processing expense claims and oversee various administrative duties.
• You will act as a personal assistant, handling both professional and personal requests for the CEO.
• You will provide support for Japanese expatriates, facilitating a smooth transition to life in Berlin.

Qualification

• You are a native or C1 / C2 Japanese speaker with strong written and spoken proficiency in German.
• You have fluency in English, the company’s official working language.
• You have excellent organizational and multitasking skills, able to manage competing priorities effectively.
• You demonstrate a high level of accuracy and attention to detail.
• You bring politeness and professionalism to all interactions, including those with executives from the head office.
• You can handle sensitive information with the utmost discretion.
• You bring adaptability and flexibility to handle unexpected tasks or schedule changes calmly and efficiently.
• You are comfortable using office software (e.g., MS Office, Google Workspace, MS Teams) and scheduling tools (e.g., Outlook Calendar).

Nice to have :

• You have experience working in a multicultural environment.
• You are familiar with business operations in both Japan and Germany.
• You bring previous experience as a personal assistant or executive assistant.
• You demonstrate a proactive attitude and a strong problem-solving mindset.

Benefits

This will be an ideal working environment that combines the best of both worlds - the tradition of an established company and the excitement of a startup atmosphere.

In the heart of Berlin, we have secured a temporary office space at WeWork, just off Hackescher Markt, and are looking forward to completing our new office in the vibrant area near Warschauer Straße.

Join a diverse and talented team of international colleagues, each bringing a unique background story, as we work together to turn big dreams into reality.

Our hybrid working model allows for flexibility, and we offer an impressive 30 days annual leave and reimburse your €49 Germany ticket.

About us

ENYRING GmbH, a new technology company founded by Yamaha Motor, offers swappable batteries for e-bikes on a subscription basis to individuals and companies.

Together with European partners, ENYRING is creating a closed loop in which recycled materials are used to manufacture new products.

This new initiative promotes a sustainable, recycling-oriented society and reduces time and financial stress for users of electric bicycles.