Part-Time Executive Assistant (m/f/d)

Part-Time Executive Assistant (30 hrs) - Potential for Full-Time

Permanent employee, Part-time

Buch

Introduction

We are seeking a proactive and detail-oriented Executive Assistant to support the CEO in Berlin Buch starting in January 2025.

This is a part-time position (30 hours per week) with the possibility of transitioning to full-time depending on the workload.

Location : Berlin Buch

Starting Date : January 2025

Employment Type : Initially part-time (30 hours per week), with the possibility of transitioning to full-time depending on the workload.

Responsibilities

Calendar Management : Organize and maintain the CEOs' schedule, ensuring smooth coordination of appointments and meetings

Inbox Management : Oversee and prioritize email correspondence, ensuring timely responses and follow-ups

Management of appointments : Coordinate and book appointments, maintaining accurate records and reminders

Planning and scheduling : Provide assistance in organizing and scheduling internal and external meetings, events, and travel

Guest reception : Assist with the reception of visitors, ensuring a warm and professional welcome.

Telephone reception (secondary) : Handle incoming phone calls and messages as needed

Your profile

• Proficiency in managing calendars, emails, and appointments
• Excellent communication skills in both German and English, both written and spoken. Minimum requirement : C1. Preferably a native speaker of one of the working languages
• Proficiency in MS Office (Word, Excel, Outlook)
• Prior experience (3+ years) in an administrative or office management role for the executive suite in an international setting
• Strong organizational and multitasking skills
• Ability to work under pressure
• Precise and detail-oriented
• Professional and friendly demeanor

What we offer

• 28+2 vacation days a year
• Health and Wellness perks for employees
• Flexible working hours
• Opportunity to transition to a full-time role based on workload and performance
• An exciting, international work environment
• If you're highly organized, with a can-do attitude and a knack for keeping deadlines in a busy, international environment, we'd love to hear from you!

Any questions?

Don't hesitate to call us on or 2217

We look forward to hearing from you!

About us

• Join the emp team!
• We're a medium-sized biotechnology company, bursting at the seams with good ideas and great people. This means business is great and we are growing really fast to keep up with the demand for our products and services.

Why join the emp team?

At emp Biotech, we challenge ourselves and our colleagues to think outside the box and develop solutions and strategies together.

We are a dynamic, highly professional team in a growing company, although we still like to think of ourselves as a big family .

emp BIOTECH Company Presentation : link

Apply now