Operations coordinator Jobs in Berlin

Introduction

Curious about the space sector and excited to support a team working on real launch missions? Then Exolaunch might be the perfect place for you.

Exolaunch is a global leader in launch mission management, satellite integration, and satellite deployment technologies. With a decade of flight heritage and more than 839 satellites launched across 48 missions to date, Exolaunch leverages industry insight to tailor turnkey solutions that meet customer needs and respond to market trends. Exolaunch fulfills launch contracts for industry leaders, innovative startups, research institutions, government organizations, and international space agencies.

We are looking for a People Operations Coordinator with a focus on Talent Acquisition to support our People Ops team with recruitment coordination, candidate communication, hiring manager support, process documentation, and selected People Operations topics.

In this role, your main focus will be supporting the day-to-day recruitment process and helping us keep hiring well-organized, timely, and candidate-friendly. You will coordinate interviews, communicate with candidates, maintain clean recruitment pipelines, follow up with hiring teams, and support the continuous improvement of our recruitment workflows.

You will also support structured first screening calls for selected roles where People Ops involvement adds value. This can include assessing motivation, general fit, availability, expectations, and basic requirements. The role is not a high-volume recruiter position, but it offers the opportunity to grow into more ownership in recruitment and People Operations over time.

Depending on recruitment workload and team priorities, you will also support broader People Operations tasks and projects, such as onboarding coordination, employee documentation, HR tool updates, internal communication, process improvements, and employee lifecycle support.

This is ideally a full-time position, but we are open to a part-time arrangement of 30–32 hours per week, spread across 5 working days.

Your mission

• Monitor recruitment emails and overseeing all candidate-facing communication to ensure a professional and timely experience

• Coordination of interview scheduling and rescheduling across multiple departments and international time zones

• Ownership of recruitment system hygiene, ensuring all pipelines are accurate and updated

• Follow up proactively with hiring managers and interviewers to keep candidates moving through the process

• Support for job postings and the setup of internal recruitment workflows for new roles

• Create and improve recruitment documentation, including interview guides, scorecards, feedback templates, and process overviews.

• Conduct structured first screenings to assess motivation, general fit, availability, expectations, and basic requirements when needed

• Support German-language candidate communication or screenings where possible, especially for roles where this adds value

• Help develop basic training materials and guidance for hiring managers around interview structure, feedback quality, and good recruitment practices

• Identify bottlenecks in recruitment processes and suggest practical improvements

• Support selected People Operations tasks and projects depending on recruitment workload, team priorities, and business needs

• Assist with onboarding coordination, internal documentation, HR tool updates, employee communication, and process improvements where needed

• Contribute to making People Ops processes clearer, more structured, and easier for employees and teams to navigate

Your profile

• Previous experience in recruitment coordination, junior talent acquisition, HR, or a People Operations role with recruitment exposure

• Strong organizational skills and follow-up discipline, with the ability to manage multiple tasks and candidates simultaneously

• A clear process mindset and an interest in improving workflows, candidate experience, and internal standards

• Confident communication style and the ability to represent the company professionally in candidate interactions and structured screening calls

• Strong communication skills in English, both written and spoken

• German skills are a strong plus, especially the ability to support candidate communication or conduct first screening calls in German when needed

• Good writing and documentation skills to help build our internal recruitment and People Ops toolkit

• Proactive, service-oriented mindset and motivation to support both candidates and internal teams

• Careful and confidential handling of candidate and employee information

• Interest in broader People Operations topics beyond recruitment, such as onboarding, employee lifecycle processes, HR systems, documentation, and internal communication

Why us?

• Competitive compensation package tailored to your experience and responsibilities

• Subsidies for lunch, mobility, and special occasions, depending on eligibility

• Flexible working hours and hybrid work model in a friendly, collaborative atmosphere

• State-of-the-art office in the heart of Berlin at Potsdamer Platz

• Access to an in-house gym at the HQ

• All necessary IT equipment and office tools to perform your role effectively

• Complimentary drinks, snacks, and fresh fruit, plus a well-equipped office environment

• Regular team gatherings, celebrations, and internal events

Location Requirement

This role is based in our Berlin office. As Exolaunch is primarily an office-based company, regular office presence is expected, with some flexibility for hybrid work depending on team needs and workload.

How to apply

Please apply directly via our careers page and select the relevant position:

• https://www.exolaunch.com/careers

Please note that applications via email will not be considered. To ensure your application is linked to the correct position in our recruitment system, please apply directly via our careers page.

About us

Exolaunch, headquartered in Berlin, Germany with offices in the U.S., France, and Japan, is a global leader in launch mission integration and deployment technologies for small satellites. With a decade of flight heritage and over 790 satellites launched across 47 missions to date, Exolaunch leverages industry insight to tailor turnkey solutions that meet customer needs and respond to market trends. Exolaunch fulfills launch contracts for industry leaders, the world's most innovative start-ups, research institutions, government organizations, and international space agencies. The company develops and manufactures its own flight-proven and industry-leading small satellite separation systems, with the fastest-growing heritage on the market. Exolaunch promotes safe, sustainable, and responsible use of space and is committed to making space accessible for all.